1. Who we are
At Hephasec LLC, we respect and protect the privacy of our clients, partners, and site visitors. This Privacy Policy outlines the types of personal information we collect, how we use it, and the choices you have regarding your data. By using our website or engaging with our services, you agree to the terms of this policy.
Hephasec is a U.S.-based digital services and cybersecurity firm. We provide cybersecurity consulting, managed IT services, web development, and digital marketing solutions. Our website address is: https://hephasec.com.
2. Information We Collect
We collect two main types of information:
a. Information You Voluntarily Provide
- Name, email address, phone number, and other contact details when you fill out a form or contact us
- Company information, job title, or project details you choose to share during consultations or service intake
b. Information We Automatically Collect
When you visit our website, we may collect:
- IP address and geolocation
- Browser type and version
- Referring URLs and page visit timestamps
- Behavior analytics (e.g., clicks, time on page) via tools such as Google Analytics or Meta Pixel
We do not collect sensitive personal information unless you provide it directly for a specific business purpose.
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymized string created from your email address (also known as a hash) may be provided to the Gravatar service to determine if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After your comment is approved, your profile picture will be visible to the public in the context of your comment.
3. How We Use Your Information
We use the information we collect to:
- Respond to inquiries or service requests
- Provide, manage, and improve our services
- Send service-related updates, proposals, or marketing communications (you may opt out)
- Analyze traffic and site usage to enhance user experience
- Comply with legal obligations or enforce service agreements
4. Cookies & Tracking Technologies
Our website uses cookies and similar technologies to personalize your experience and gather data about website usage. These include:
- Essential Cookies – necessary for site functionality
- Analytics Cookies – to understand how visitors use our site
- Marketing Cookies – from services like Google Ads or Facebook for remarketing purposes
You can manage or disable cookies via your browser settings. Note: disabling cookies may impact your experience on our site.
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
5. Data Sharing & Third Parties
We do not sell or rent your data. We may share your information with trusted third parties only when:
- Necessary to deliver contracted services (e.g., payment processors, CRM tools)
- Required by law or legal process
- Needed to protect the security or rights of Hephasec, our users, or the public
All third-party vendors are expected to adhere to privacy and data protection standards.
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
6. Data Security
Hephasec follows industry best practices to secure personal and business data. This includes:
- Data encryption (in transit and at rest)
- Multi-factor authentication on internal systems
- Regular vulnerability scans and access controls
However, no system is 100% secure. If we become aware of a data breach that may affect your personal information, we will notify you in accordance with applicable law.
7. Your Rights
Depending on your jurisdiction, you may have rights under data privacy laws, including:
- The right to access, correct, or delete your personal data
- The right to opt out of marketing communications
- The right to withdraw consent or lodge a complaint
To exercise any of these rights, contact us at: support@hephasec.com
8. Children’s Privacy
Our services are not directed to children under the age of 13. We do not knowingly collect or store information from children.
9. External Links
Our website may contain links to other sites. We are not responsible for the privacy practices or content of those third-party sites.
Visitor comments may be checked through an automated spam detection service.
10. Policy Updates
We reserve the right to update this Privacy Policy periodically. When we do, the “Effective Date” at the top of the page will be revised. We encourage you to review this policy regularly.
Contact Us
For any questions about this Privacy Policy or your personal data, please contact:
Hephasec LLC
Email: support@hephasec.com
Website: https://hephasec.com
Last Updated: July 19, 2025